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Printable A4 planner, 41 pages, with Word templates

The Dinner Party Planner

One set of pages for the hosts, the kitchen and the dining room, for dinners at home from eight guests to twenty.

€29

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Printable PDF, A4, 41 pages · Word templates · blank seating plans for 8 to 20

Checkout on Payhip. The download link appears straight away and comes by e-mail too.

Cover of The Dinner Party Planner

Everyone working from a different list

A dinner at home goes wrong in small ways: the hosts change the numbers and the kitchen never hears, the guest who does not eat fish is served the fish. Usually it is because the hosts, the kitchen and the dining room are each working from a different list.

This planner is the one everyone works from, from six weeks out to the morning after.

What is inside

Every file you download, with its format and length.

  • The Dinner Party Planner

    PDF, A4 portrait, 41 pages

    To print at home, with clickable contents and bookmarks for use on a tablet.

  • Dinner-Party-Templates.docx

    Word .docx

    The seating plan for up to twenty, the run sheet, the menu card and the guest list, ready to edit.

Inside the guide

  • The dinner on one page, and a timeline from six weeks out to the morning after, each task marked for the hosts, the house, the kitchen or the dining room
  • Guest list and replies, invitations, numbers, cars and drivers
  • Dietary needs kept on a separate restricted sheet, never in the planner
  • Menu planner, menu card, quantities and wine, and a record of what each guest was served
  • The kitchen timeline counted back from the first course, roles and the briefing, the order of service, the run sheet and the signals between kitchen and dining room
  • Blank seating plans for long and round tables of 8, 10, 12, 16 and 20, and checklists from the day before to after the dinner

Sample pages

The menu planner, round tables for 12 and 16, and the run sheet
The menu planner, round tables for 12 and 16, and the run sheet
What is inside
What is inside

How buying works

One download, one price: €29.

  1. Pay on Payhip

    Our checkout is run by Payhip. It takes the payment and works out the VAT for your country.

  2. Download at once

    The download link appears as soon as the payment goes through, and Payhip sends it to you by e-mail as well.

  3. Put it to work

    Print it, fill it in, adapt it for your house and hand it to your own team.

It is for you if

  • You give dinners at home for eight guests or more.
  • You run the house or the kitchen and want the hosts' plan on paper.
  • You want a record of who was served what, so that no guest gets the same dish twice.

It is not for you if

Questions before you buy

What language are the materials in?

English. An Italian edition is also available: Il quaderno delle cene.

Where do the guests' allergies go?

Not in the planner. Health and religious details are sensitive data under the GDPR and Swiss data protection law, so they go on a separate restricted sheet that the house manager keeps and shreds the morning after.

Can I share the files with my team?

Yes, within your own household or households: print them, adapt them and hand them to the people who work for you. Please do not resell them, publish them or pass them on to other houses. A family office or an agency that would like to use them across several client houses can write to us about a wider licence.

What if something changes, or needs correcting?

Every guide carries its edition date, and figures that change from year to year, such as minimum pay or public holidays, carry their year and source. If we correct an edition, the people who bought it get the corrected file at no cost: write to us with your receipt if your link has expired.

Who issues the receipt, and what about VAT?

Payhip, our checkout, takes the payment, works out the VAT for your country and e-mails your receipt with the download link. If you need an invoice made out to a company, write to us after you buy.

Can I get a refund?

Files cannot be sent back once they are downloaded, so under EU consumer rules the usual 14-day right of withdrawal does not apply to digital content once the download has started with your consent. If a file does not open, is incomplete or is not what this page describes, write to us and we will put it right or refund you.

All guides

The Dinner Party Planner

Have it on the shelf before you need it.

One download, one price, and the files are yours to print, fill in and adapt for your own house.

Request details Not sure yet? Start with the two free sheets