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Guide with seven editable templates

The Protocol Book

Receive an ambassador, a minister or a cardinal at home, so the guest notices the house and not the arrangements.

€129

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Guide, PDF, A4, 58 pages · seven Word templates · two printable sheets

Checkout on Payhip. The download link appears straight away and comes by e-mail too.

Cover of The Protocol Book

A visit is run by two offices

A visit by a head of state, a minister or a cardinal to a private house is organised by two offices at once: theirs and yours. Theirs knows protocol. Yours knows the house, and often has four weeks, a guest profile and a list of questions nobody has written down.

This book is about doing your half well: the timeline, the arrival at the door, the room, the staff briefing, the forms of address and the thank-you letter.

What is inside

Every file you download, with its format and length.

  • The Protocol Book

    PDF, A4, 58 pages

    Seven parts in the order of the work: the visit; arrival and departure; the house; the team; forms of address and precedence; gifts, flags, photographs and paperwork; templates and sources.

  • Seven Word templates

    Word .docx, A4

    Visit brief, guest profile, arrival and departure run sheet, staff briefing, VIP room standard, cars and drivers, after-visit report.

  • The VIP arrival checklist

    PDF, 2 pages

    From four weeks out to departure, with a panel to fill in on the day.

  • The forms of address card

    PDF, 1 page

    The forms we use most, on one page.

Inside the guide

  • The timeline from four weeks out to the day after, the advance visit and the one-page brief
  • Airport, heliport and marina; the order of cars and the place of honour in a car
  • The VIP room standard; halal, kosher and alcohol-free rooms, prayer and fasting
  • The staff briefing, conduct, security details and drivers
  • Forms of address for the United Kingdom, Italy, France, Switzerland, Spain, the Holy See, the United States and the Gulf, with precedence and seating
  • Gifts, flags, photographs and the press, thank-you letters and the after-visit report

Sample pages

The cover, the place of honour in a car and the UK forms of address
The cover, the place of honour in a car and the UK forms of address
What the book includes, part by part
What the book includes, part by part

How buying works

One download, one price: €129.

  1. Pay on Payhip

    Our checkout is run by Payhip. It takes the payment and works out the VAT for your country.

  2. Download at once

    The download link appears as soon as the payment goes through, and Payhip sends it to you by e-mail as well.

  3. Put it to work

    Print it, fill it in, adapt it for your house and hand it to your own team.

It is for you if

  • Your house receives ambassadors, ministers, clergy or heads of state, or is about to.
  • You are a house manager, butler or private secretary who has to brief a team for a visit.
  • You want every form of address with its source, and the ones nobody could verify marked as such.

It is not for you if

Questions before you buy

What language are the materials in?

English. An Italian edition is also available: Il libro del protocollo.

Does it replace the guest's protocol office?

No, and it says so. Forms of address run country by country with their sources, the forms we could not verify are marked, and the book reminds you to confirm each one with the guest's office before anything is printed.

Can I share the files with my team?

Yes, within your own household or households: print them, adapt them and hand them to the people who work for you. Please do not resell them, publish them or pass them on to other houses. A family office or an agency that would like to use them across several client houses can write to us about a wider licence.

What if something changes, or needs correcting?

Every guide carries its edition date, and figures that change from year to year, such as minimum pay or public holidays, carry their year and source. If we correct an edition, the people who bought it get the corrected file at no cost: write to us with your receipt if your link has expired.

Who issues the receipt, and what about VAT?

Payhip, our checkout, takes the payment, works out the VAT for your country and e-mails your receipt with the download link. If you need an invoice made out to a company, write to us after you buy.

Can I get a refund?

Files cannot be sent back once they are downloaded, so under EU consumer rules the usual 14-day right of withdrawal does not apply to digital content once the download has started with your consent. If a file does not open, is incomplete or is not what this page describes, write to us and we will put it right or refund you.

All guides

The Protocol Book

Have it on the shelf before you need it.

One download, one price, and the files are yours to print, fill in and adapt for your own house.

Request details Not sure yet? Start with the two free sheets